Dance Adjudication Network

Trivium VS Privacy Policy

Effective Date: June 2026

1. Introduction & Who We Are

Welcome to Trivium VS, a shadow judging practice and professional development application designed for the global breaking community. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our platform.

2. Age Eligibility (Strictly 18+)

Trivium VS is intended exclusively for professional development, education, and use by individuals aged 18 and over.

We do not knowingly collect, solicit, or maintain personal data from anyone under the age of 18. By registering an account, you affirm that you are at least 18 years old. If we discover that an individual under 18 has bypassed our age verification gates and created an account, we will terminate the account and permanently delete their personal data immediately.

3. The Data We Collect

We only collect personal data that is strictly necessary to run the application, manage your training trajectory, and maintain the integrity of our judging statistics. This includes:

  • Identity & Account Data: Your email address, a unique username or public alias of your choice, and your official training status (e.g. status pulled from our integrated eLearning platform).
  • Judging & Performance Data: Your shadow judging verdicts (the physical/Body, artistic/Mind, and interpretive/Soul scores you submit), Experience Points (XP), leaderboard rankings, active streaks, and peer coherence metrics.
  • Technical & Usage Data: Log-in timestamps, specific battles judged, app interaction patterns, and device data required for security and performance monitoring.
  • User Content: Constructive comments, technical questions, or analytical feedback you post under specific battle videos.

4. How and Why We Use Your Data (Lawful Basis)

Under the UK General Data Protection Regulation (UK GDPR), we must have a lawful basis to process your data. We use your data for the following purposes:

  • To Provide the Service (Performance of a Contract): We process your identity, account data, and judging metrics to operate the app, calculate your rankings, track your XP, and allow you to build an authentic judging profile.
  • To Improve Educational Frameworks (Legitimate Interests): We aggregate judging data to identify common gaps in understanding across the community, allowing us to refine the Trivium framework curriculum and our Judging Training workshops.
  • Community Engagement & Media (Legitimate Interests / Explicit Opt-In): High-ranking profiles or insightful community analysis may be highlighted across our network.

A Note on Anonymity: Your public profile on the Live Leaderboard and comment threads defaults to your chosen username. If you want to build a track record without revealing your real-world identity, please register using a pseudonymous alias.

5. Data Sharing, Public Visibility, and the DAN Podcast

Trivium VS is built to bring accountability and transparency to Breaking Judging. Consequently, certain data points are inherently public within the ecosystem:

  • Peer Visibility: Other verified judges can see your username, leaderboard rank, total XP, and comments—but only after they have submitted their own independent verdict for that specific battle. This prevents tactical voting and bias.
  • The DAN Podcast & Social Channels: Exceptional judging streaks, split community consensus statistics, and insightful user comments may be analysed, read out, and celebrated on air during the DAN Podcast and related educational broadcasts. If your comment or username is featured, it is strictly used within the context of analysing the dance battle.
  • Third-Party Processors: We do not sell or rent your personal data to advertisers. We only share data with essential third-party infrastructure providers (such as cloud hosting, authentication, and database services) necessary to keep the app online.

6. User Comments & Community Standards

Trivium VS features comment sections to encourage healthy debate and break down complex battle rounds. To ensure a safe, professional, and supportive space, we enforce a strict zero-tolerance policy for malicious communications.

  • Expected Conduct: Comments must remain respectful, constructive, and focused on the technical, artistic and performative elements of the battle under the Trivium framework.
  • Prohibited Content: You are strictly barred from posting content that is abusive, defamatory, harassing, racist, sexist, or otherwise hateful. This includes personal attacks against fellow users, the event judges, the official event organisers, or the featured dancers.
  • Moderation & Account Action: We reserve the right to actively moderate, hide, or permanently erase any comment without prior warning. Serious or repeated violations will result in an immediate, permanent ban from Trivium VS and all associated training platforms.

7. Data Retention and Account Deletion

We retain your personal data (such as your email and account profile) for as long as your account remains active.

The "Anonymous Guest" Solution

If you choose to delete your account, your personal identifiers (email address, username, profile details) will be permanently and irreversibly wiped from our databases.

However, because your scores form a vital component of historical consensus panels, your historical judging verdicts, XP values, and scoring metrics will not be deleted. Instead, they will be permanently anonymised and converted to an unidentifiable guest token (e.g., Guest_77210). Similarly, any comments left in discussion threads will remain to preserve the context of the educational debate, but the author identity will permanently display as Deleted User.

8. Data Security and International Transfers

We implement robust, industry-standard administrative and technical security measures to safeguard your account data against unauthorised access, loss, or alteration.

Our application and databases are securely hosted via the Render cloud platform, utilising Amazon Web Services (AWS) infrastructure located on servers in Frankfurt, Germany (European Union).

Because our data infrastructure is situated within the European Economic Area (EEA), any data transferred from the United Kingdom to our hosting environment is fully covered by the UK Government’s adequacy regulations. This legally ensures that your personal data receives a high level of protection equivalent to the standards required under the UK GDPR.

9. Your GDPR & UK GDPR Rights

As a user, you hold specific legal rights regarding the data we hold about you, including:

  • The Right to Access: You can request a copy of the personal data we hold linked to your account.
  • The Right to Rectification: You can request that we fix inaccurate or incomplete personal details.
  • The Right to Erasure: You can trigger the permanent deletion and anonymisation of your account profile at any time.
  • The Right to Object/Restrict: You can object to our processing of your data under specific legitimate interest scenarios.

10. Contact Us

To exercise any of your data rights, report a community guidelines violation, or ask questions regarding this policy, please contact our data team at:

Dance Adjudication Network CIC
167-169 Great Portland Street, London, England, W1W 5PF

Email: privacy@danceadjudicationnetwork.com